Entries in oil record book and emissions part i shall be carried out by every oil tanker of 150 gross tons and above and every other ship of 400 gross tons and above, in order to record relevant information of machinery space operations. The entries in the oil record book part ii, for ships holding an iopp certificate, shall be in english. If there is any internal transfer cargo oil inside the tanks during the voyage, it should be entered. Regulation 36 oil record book, part ii cargoballast. Jun 26, 2018 when making entries in oil record book, date operational code and item number shall be inserted in the appropriate columns and the required particular shall then be recorded in chronological order. Each operation concerning ballast water must be fully recorded without delay in the ballast water record book. If a wrong entry has been recorded in the oil record book orb, it should.
Intertanko a guide for correct entries in the oil record. Fuel overflow, tank leak, lube oil discharge, hydraulic leak entering the water, discharge of oily bilge apart from passing thru the ows. Ballast water record book see bwm001 each ship to which the bwm convention applies shall have on board a ballast water record book. The oil record book part ii shall be kept in such a place as to. More specifically, the entries in the bwrb should be made when. Careful attention to entries and knowledge of the pumps and capacities will easily avoid this. Previous article who should sign the entries in an oil record book. Matters to be entered in oil record book for machinery space. Oil record book part i corrigendum sections a to h of the oil record book part i are replaced by the following. The entries in the oil record book should be considered accordingly. Regulation 17 oil record book, part i machinery space operations. The oil record book part i shall be kept in such a place as to.
All entries are to be made and signed by the officer or officers in charge of the operations concerned and each completed page shall be signed by the master of the ship. The guide is structured in a userfriendly manner and can also be used as a training or. Oil record book for tankers cargo and ballast operations and oil record book for all ships machinery space operations. That makes it so much important to make absolute correct entries in the oil record book. An oil tanker of 150 gross tons and above or a non oil tanker that carries 200 cubic meters or more of oil in bulk, shall also maintain an oil record book. The described operations are required to be fully recorded without delay in the oil record book. Intertanko a guide for correct entries in the oil record book. Where a watchkeeping officer makes a number of similar transfers in the course of a watch, it is acceptable to enter the total sum of the transfer into the oil record book as a single entry. Oil record book part 1 machinery space operations maci. Whether cleaned since they last contained oil and, if not, type of oil previously carried. A guide for correct entries in the oil record book part ii. At the same time, a requirement was established for maintenanceof an oil record book orb to keep track of use of the ows and disposal of the ships oily.
The new revised guidance is intended to ensure compliance with marpol requirements for making entries in the oil record book orb part 1 machinery space operations, and includes examples of orb entries showing the correct use of the different codes and item numbers, along with explanatory notes. It also provides guidance on the management of oilwater separators in the engine room. For example, where bunkering is a joint deckengine room operation, the chief mate and either the chief or second engineer would probably sign the entries. Bunkering entries under h 26 all fuels including do and lub oils frequently do not give the required information requested by the oil record book. This oil record book part ii complies with marpol annex i regulations and contains guidance on completing entries.
Any copy so made, which has been certified by the master of the ship as a true copy of an entry in the ships oil record book or shall be admissible in any. Oil record book part ii entries annex i nautical class. The new revised guidance is intended to ensure compliance with marpol. Keeping oil record book the master shall keep on board the following oil record books required by laws and regulations. Overview this guide has been developed to assist ship operators in providing guidance to their seagoing personnel for the proper and consistent completion of the oil record book part ii cargoballast operations for oil tankers, as stipulated by regulation 36 and appendix iii of annex i of marpol 7378. The flag state administration as rell as the porl state control authorities may. Marpol annex i oil record book part ii oil tankers. The objective of this msn is to clarify the changes to marpol annex i and the oil record. Each completed operation shall be signed for and dated by the officer or officers in charge. Where entries in an official national language of the state whose flag the ship is entitled to fly are also used, this shall prevail in case of a dispute or discrepancy. Ship inspectors fsc psc vetting frequently mention in their reports improper maintenance of the oil record book orb to masters and chief engineers and about the importance of correctly maintaining the. For oil tankers chief officer and for other ships chief engineer. Specification of fuel and sulphur must be included properly. If a wrong entry has been recorded in the oil record book orb.
Control of discharge of oil content and oil record book. Law, the form of the official deck log book shall be as it appears in schedule i. How masters need to handle false oil record book entries. Code g is used to record any kind of spill of oil in the water. Where a watchkeeping officer makes a number of similar transfers in the course of a watch, it is acceptable to enter the total sum of. The entries in the oil record book part i should be considered accordingly. The guide is structured in a userfriendly manner and can also be used as a training or guidance tool for seafarers and shorebased personnel, has been written to complement the intertanko publication a guide for correct entries in the oil record book part i machinery space operations.
The best bet to handle false oil record book entries is to prevent these. Each operation described above shall be fully recorded without delay in the oil record book part i, so that all entries in the book appropriate to that operation. It includes a significant number of relevant amendments, agreed by the imo, which are required due to revision of annex i of marpol 7378, and due to guidelines that have a direct impact on correct entries in the oil record book. Marine guideline republic of the marshall islands no. Most common entry in oil record book is the loading of cargo. Fraudulent entries in orbs is rising exponentially the oily water separator ows was first mandated for installation on ships by the international maritime organization imo in 1974. Any changes to existing entries are clearly shown, along with the. Entries under h 26 all fuels including do and lub oils frequently do not give the required information requested by the oil record book. The entries in the oil record book part ii should be considered accordingly. Jun 01, 2011 careful attention to entries and knowledge of the pumps and capacities will easily avoid this. The wrong entry should be signed and dated, with the new corrected entry following. Masters have an important role in preventing false oil record book entries. Entries made in the oil record book, as well as other required recordkeeping documents constitute testimony by those making the entries and those responsible for endorsing and keeping the logbooks.
In addition oil tankers of 150 gross tons and above shall also make entries in oil record book. See the example entries for the type of information that must. Errors in oil record book part i entries ombros consulting. Entries of loading and unloading of cargo oil should be made. The oil record book part i contains many references to oil quantity. Each book is to be kept for a period of not less than three years from the date of last entry and must remain available for inspection by a competent authority, if required. The whole idea of prevention of these situation lies on masters being aware of what is required and then being situationally aware of what is going around on board their ship. May 11, 2017 requires an entry in the oil record book part ii using code j. All cargo vessels where marpol convention is applicable must have an oil record book where the chief engineer will record all oil or sludge transfers and. Each entry must be signed by the officer in charge of the operation concerned and each completed page shall be signed by the master.
Although updated only recently, the imo marine environment protection committees guidance for the recording of operations in the oil record book part 1 machinery space operations all ships contained in mepc. Keeping oil record book on board cargo ships and how to. The requirement of what should be entered, usually reproduced in the initial pages of many oil record books i know for sure about flags of hong kong, liberia, panama and marshall islands, is given below. A for correct entries in the oil record book part ll cargo. Matters to be entered in oil record book for machinery space operation.
Us appeals court allows criminal prosecution for false entries in oil record books of foreignflagged vessels relating to activities taking place outside us waters. The entries in the oil record book part i, for ships holding an iopp certificate, shall be in english. General requirements and instructions ig empty or blank lines must not be left betu,een successi\ e entries in the orb part ii. The first part of the oil record book deals with machinery space operations for all ships. If a wrong entry has been recorded in the oil record book orb, it should immediately be struck through with a single line in such a way that the wrong entry is still legible.
A certified copy of the last oil record book in use must be left on board for the benefit of the new managers, with entries covering a period of not less than six months. Regarding requirements outside this subchapter, such as requirements in 33 cfr 151. Imo guidance on entries in the oil record book orb has also been ambiguous in the past. When making entries in the oil record book part i, the date, operational code and item number shall be inserted in the appropriate columns and the required particulars shall be recorded chronologically in the blank spaces.
Regulation 17 oil record book, part i machinery space. See the example entries for the type of information that must be included in the record. Record retention requirements from maritime law bright. Aug 03, 2018 each operation concerning ballast water must be fully recorded without delay in the ballast water record book. Gard news 192, november 2008january 2009 us law oil record book violations. The entries in the oil record book part ii shall be at least in english, french or spanish. Next article how should an entry concerning any of the operations to be recorded, as above, be made in the oil record book. Where entries in an official national language of the state whose flag the ship is entitled to fly are also used, this shall prevail in case of a. When making entries in oil record book, date operational code and item number shall be inserted in the appropriate columns and the required particular shall then be recorded in chronological order. The oil record book contains many references to oil quantity. Oil pollution can be an incident but not wrong oil record book entries.
Guidance for the recording of operations in the oil record book part i machinery space operations all ships the marine environment protection committee, at its sixtyfirst session, 27 september to 1 october 2010, approved the guidance for recording of operations in the oil record book part i machinery space operations all ships paragraph 7. The oil record book part i shall be kept in such a place as to be. May 24, 2017 the best bet to handle false oil record book entries is to prevent these. Where entries in an official language of the state whose flag the ship is entitled to fly are also used, this shall prevail in case of dispute or discrepancy. A typical oil change entry would be entered in the engine logbook as follows. The clubs inspectors have noted that the above subject does not seem to be either clear cut or well understood by ships officers or marpol inspectors. Msn 036 marpol annex i and changes to the oil record. Do not leave any full lines empty between successive entries. The limited accuracy of tank measurement devices, temperature variations and list and trim will affect the accuracy of these readings. Every oil tanker of 150 gross tonnage and above shall also be provided with an oil record book, part ii cargoballast operations.
After completion of operation an entry to be made in record book and shall be signed for and dated by the officer in charge. On 30th june 2008 a threejudge panel of the court of appeals for the fifth circuit reversed a lower courts dismissal of criminal charges against the shipowner and chief engineer of a marshall islandsflagged vessel arising from false entries in the vessels oil record book, notwithstanding that the underlying alleged violations. In case of oil record book removal by a former manager, a certified copy of the last oil record book in use must be left on board for the benefit of the new managers, with. In the event of accidental or other exceptional discharge of oil a statement shall be made in the oil record book part ii of the circumstances of, and the reasons for, the discharge. Requires an entry in the oil record book part ii using code j. When should the entries be made an oil record book. Marpol oil record book entries further revised guidance. Record retention requirements from maritime law bright hub. A for correct entries in the oil record book part ll. Code section for additional items that must be entered in the official logbook. All diligence must be carried out in assuring the accuracy and completeness of entries in the oil record book. It shall be preserved for a minimum period of three ears aftcr the last entry has been made. Any failure of the oil discharge monitoring and control system shall be noted in the oil record book part ii. But to be able to do that, there are two things you must possess.
The bahamas maritime authority oil record book part 2. Oil record book entries shall be made directly on completion of the operation. Oil record book part 1 machinery space operations marinesite. Each completed operation must be signed by the officers in charge of the operations concerned. Applicable for all oil tankers carrying cargo, oil and ballast operation of tankers shall be recorded in this part 2 of the oil record book. The entries in the oil record book, for ships holding an international oil pollution prevention certificate, shall be at least in english, french or spanish. The entries in the oil record book part i, for ships holding an international oil pollution prevention certificate, shall be at least in english, french or spanish. Intertanko members and associate members, please enter intertanko as promotional code during checkout for 50% off this guide has been developed to assist ship operators in providing guidance to their seagoing personnel for the proper and consistent completion of the oil record book part ii cargoballast operations for oil tankers, as stipulated by regulation 36 and appendix. The regulations describe the specif ic operations, depending on vessel type, for which entries in the oil record book are required. Matters to be entered in oil record book for machinery. Also comparison tables between older oil record book coding with mepc. If sludge or bilge water is transferred from multiple tanks in engineroom a separate entry must be.
The oil record book part ii shall be kept in such a place as to be readily available for inspection at all reasonable. Msn 036 marpol annex i and changes to the oil record book. The limited accuracy of tank measurement devices, temperature variations and clingage will affect the accuracy of these readings. Apr 18, 2017 oil pollution can be an incident but not wrong oil record book entries.